AKA FACILITY USE POLICIES, PROCEDURES, AND AGREEMENT

To ensure a quality session or event (“session”), the following practices are standard:

•In all circumstances pertaining to both business purposes and private use of our spaces, Relics Vintage Rentals (“Relics”) reserves the right to review & approve or disapprove, at least 2 weeks in advance of a showroom/warehouse session and at least 4 hours in advance of a studio session, all activities to ensure they are in agreement with the objectives of Relics & our standards. If Relics believes a session has been mischaracterized or deemed unsuitable for rental, Relics has a right to notify the Renter in writing immediately. If after a period of two business days, the Renter has not been able to satisfy Relics’ reasonable concerns regarding the suitability of the session, Relics shall have a right to cancel such sessions. In no circumstance shall the Renter make claim(s) for, nor shall Relics be liable to the Renter for any damage(s) other than direct damages arising out of Relics’ non-performance under the contract, as such non-performance may be permitted hereunder. If for any reason permitted hereunder, Relics decides not to carry out this contract, Relics shall notify the Renter and shall return all monies paid by the Renter.

•Sessions are confirmed through a Relics staffperson. Relics staff will assist with: date reservation, vendor referrals, determination of costs and fees, assistance before during and after your session, coordination of delivery schedules, session set up and breakdown. All arrangements for food and beverage service must be made directly with a Relics staffperson. Permission to serve alcohol must be specifically approved by a Relics staffperson in writing at time of reservation.

•The Renter will indemnify and hold harmless Relics, its agents and employees against direct damages due to personal injury, death, or damage to or loss of property arising from the Renter’s negligence or gross negligence in its use of the areas and/or facilities rented under this contract.

•Relics will indemnify and hold harmless the Renter, its agents, its employees, and/or its guests against direct damages due to personal injury, death, or damage to or loss of property arising from Relics’ negligence or gross negligence.

•The Renter will inform Relics of their choice in vendors by no later than 14 days before the session. Relics has the right of refusal of any vendor who has a past record with Relics of damaging any item, facility, or equipment.

•Any agreements between Relics’ staff and Renter must be in writing. Verbal agreements will not be honored.

PAYMENT TERMS:

•All payments are non-refundable.

•Up-to-date credit card info is required on file at all times for incidentals.

•All sessions require a full payment of the rental space only at time of reservation. Unless paid at time of reservation, any add-ons will be applied to the Renter’s final balance. Once the non-refundable payment is received along with the signed contract, the session will be considered definite. Payment of any remaining balance will be due 72 hours prior to the session date. Any other charges will be billed after the session date. Failure to make timely required payments may result in cancellation of the session and forfeiture of all monies paid.

CANCELLATION TERMS:

•Cancellation of the session by the Renter will result in forfeiture of all fees and monies paid. All cancellations must be made in writing to Relics. Relics reserves the right to cancel a session if the facilities are, in sole judgement of an authorized Relics staffperson, rendered unsuitable for the session due to fire or other calamity, act of God, labor dispute, notice of violations by any city, county, or other government agency, or any other occurrences beyond the control of Relics. In the event of such cancellation, the Renter will not be liable for any remaining balances owed for canceled programs, nor will Relics have any further liability or obligations with regards to said canceled sessions. Should such action be deemed necessary, the Renter shall have the option of rescheduling the session for a suitable alternative time.

•FOR STUDIO MEMBERS: we reserve the right to cancel new membership submissions and charge the credit card on file for the remaining non-member rate difference of any studio or showroom/warehouse member sessions should they not meet membership qualifications (i.e. must be a  professional for the annual studio membership and must be a professional photographer and/or professional event industry creative (i.e. planner/designer, food/beverage provider, florist, venue coordinator, dj/sound/lighting/band provider, rental provider, baker, production provider, MUAH artist, bridal stylist, photographer/videographer, stationer/calligrapher, etc)) for the biannual studio membership.

ACCESS:

•Relics is an around-the-clock working warehouse with crew & trucks in & out servicing offsite events and client orders that may extend into session areas from time to time. Client orders in session areas must remain unchanged during Renter’s session. Renters are prohibited from covering, altering, or moving client orders in any way. Relics will make every effort to schedule deliveries outside of booked sessions to minimize noise & will notify the Renter in advance of any exceptions.

•During Relics’ business hours, the Renter may not have exclusive access to the facility though rented areas will be restricted to potential clients.

AMENITIES:

•Includes access to wifi. Unless noted otherwise, one onsite rep will be present to answer any questions you may have.

•This venue is ambient temperature most months and temperature-controlled in cold months. Garage doors can remain open during daytime hours with non-inclement weather. Floor fans are available upon request.

•See here for more available amenities.

ARRIVAL:

•Be prompt. In order to fully and equally accommodate all of our rental clients and to ensure that we have the appropriate number of staff scheduled for each session, the rental times are firm. You have rented a specified timeframe for your session. We require that the Renter and its guests do not arrive early or stay later than their contracted period of time. Sessions that require extended time without advanced reservations will be billed at DOUBLE the hourly rental rate per 1-60 minutes to the credit card on file.

•Plan ahead! Unused time is not transferable nor refundable. Reservations made less than 72 hours out are subject to expedited rates. Holiday rates are double the after hours & weekend rates. For cancellations more than 72 hours out: your new date must be rescheduled within one month of your original session, subject to availability. Non-members pay a $29 rescheduling service.

 

 

 

 

 

 

 

 

 

 

 

SETUP & CLEANING:

• •Setup, dismantling, & cleaning are NOT included in the hourly rental rates so please account for any additional time needed when booking. 

• •Please bring sufficient help for setup and cleanup.

• •The space must be left as it was found. Otherwise, the cost of damage repairs and replacement of missing items will be determined by Relics and billed to the credit card on file.

• •Any items brought in must be removed from the premises at load out. Relics assumes no responsibility for the security and safety of goods stored prior to or after a session. Due to limited storage space, the Renter at the termination of the session will remove all of the Renter’s property, including but not limited to debris, boxes, refuse, etc. from the facilities. The Renter shall require its caterers to remove their property from the facilities.

• •Any perishables or rubbish must be either removed from the premises or discarded into supplied trash bins before departure.

• •Any additional time required by Relics staff to straighten & clean up after you will be billed at DOUBLE the hourly rental rate.

USE OF RENTAL ITEMS:

• •Includes access to all accessible* rentals at time of session.

• •Advanced rental reservations recommended to guarantee any preferred rental items. See here for items and pricing.

• •Relics reserves the right to make final decisions about set up of the Renter’s session. The final set up or layout of the showroom/warehouse session should be in place at least two weeks in advance of the session date. Rental Manager is available for scheduled walkthrough with the Renter and/or the Renter’s contracted vendors.

• •All rentals must be left in their assigned locations or space upon departure. This includes client orders that may extend into session areas. In order to avoid additional hourly billing at DOUBLE the standard rate, the pulling, placing, dismantling, and putting away of any rentals, excluding those reserved in advance, that you use must be done within your reserved time. 

• •Only rentals reserved in advance will be ready for you before your arrival and removed after your departure by our staff.

• •Handling Services (equal to 50% the standard rental rate of each item) will apply for any items needing cleaning after use such as signage, candle wax residue, soiled dishes, etc. and will be charged to the credit card on file.

• •Any complimentary items used during your session that require handling services (noted above), must be determined 14-21 days out and the handling service must be paid in advance so our team can have ample time to pull them and have them ready for setup.

• •The Renter shall be responsible for any damage to the rentals, facility or equipment occurring during the hours contracted for in this agreement if Relics shows by clear and convincing evidence that such damage is due to the fault of the Renter, their guests, or their vendors. The Renter agrees to compensate Relics for direct damage according to an evaluation provided by Relics. The cost of damage repairs to rentals and replacement of missing rentals from the Renter or Renter’s guests or vendors will be determined by Relics and billed to the Renter’s credit card on file post-event for each item proven to be compromised by the Renter.

• *Inaccessible items must be retrieved and put away by our staff during your session and include any rentals stored in boxes/crates/totes, in dish/storage rooms, upstairs**, out-of-reach** (i.e. require a ladder), or carried by 2 persons**.  Furniture items on wheels are considered accessible.

• **These items require movers which must be reserved as an additional service. This service is 49. per hour weekdays (M-Th 9a-5p) and 99. per hour after hours and weekends and includes two furniture movers. 

• •All rental items must remain inside premises at all times.

ADDITIONAL HOUSE RULES:

•Unless noted otherwise, up to 15 guests included in price. Additional guests, for a maximum of 45 guests for the studio & 75 guests for the showroom/warehouse, can be added as an add-on.

•Due to fire code regulations, maximum attendance capacities must be strictly adhered to and will be enforced.

•An up-to-date Certificate of Insurance (“COI”), see terms & scope below, is REQUIRED on file the prior week day during business hours (M-F 10a-3p) to your session.

•The conduct of guests is the Renter’s responsibility. Children must be supervised at all times and should not be permitted to run in the premises. Relics’ staff reserves the right to ask anyone to leave on the grounds of disorderly conduct, intoxication or overstaying their contracted time. Adult supervision of minors is required at all times. One adult per minor is required to be present at all times.

•No minors under the age of 21 may be served any alcohol. Staff of Relics and/or any contracted bartenders are fully authorized to deny all further alcohol service to persons who may appear intoxicated, disorderly or under the age of 21. In addition, champagne toasts are only permitted if they are approved in advance.

•Relics reserves the right to approve the use of musical groups and the location thereof. For the consideration and protection of Relics visitors and neighbors, exceptionally loud music is not permitted.

•To protect our rentals and to ensure continued availability of Relics as a venue, we request your cooperation with the following:
-Smoking is prohibited on the premises. This includes e-cigarettes, vape pens and similar devices.
-Rice or birdseed may not be used on the premises. Live animal or butterfly release are not allowed on the premises. Animals are not allowed on the premises except for seeing-eye dogs.
-Food and beverages are permitted in the main spaces.
-Use of smoke machines are prohibited (this includes machines that operate on water vapor).
-Hairstyling and makeup is only permitted in the restrooms.

COI REQUIREMENTS:

The requested insurance coverage is as follows:

Please list the Certificate Holder as: Relics Vintage Rentals, 420 S 1st Street, Milwaukee, WI 53204.

The following must be listed as Additional Insured: COMMERCIAL PROPERTY 420 S 1ST STREET SPACE A, ITS EMPLOYEES AND AGENTS ARE ADDED AS ADDITIONAL INSURED.

COI must show the following non-cancelable minimal coverage by an insurer located in the State of WI:

(a) Employer liability $1,000,000;

(b) Commercial general liability for bodily injury, personal injury and property damage claims (Occurrence form) $1,000,000

(c) Commercial automobile liability for bodily injury and property damage claims arising out of owned, non-owned and hired vehicles $1,000,000.

Feel free to contact us during weekday business hours at 262.227.3003 or anytime at [email protected] with any questions regarding insurance or scope.

Plan ahead! Unused time is not transferable nor refundable. Reservations made less than 72 hours out are subject to expedited rates. Holiday rates are double the after hours & weekend rates. For cancellations more than 72 hours out: your new date must be rescheduled within one month of your original session.

AMENITIES:

See here for available amenities.

ARRIVAL:

Please be prompt for sessions with advanced reservations for the private office space or meeting room. Sessions that require extended time without advanced reservations will be billed at DOUBLE the hourly rental rate per 1-60 minutes to the credit card on file.

ACCESS:

•Relics Works spaces are located on the second-floor and available via stair access only. Building entrance is via the southside of the building. Exterior pedestrian doors stay locked and the onsite rep will let you in.

•Relics is an around-the-clock working warehouse with crew & trucks in & out servicing offsite events and client orders that may extend into session areas from time to time. Client orders in session areas must remain unchanged during Renter’s session. Renters are prohibited from covering, altering, or moving client orders in any way. Relics will make every effort to minimize noise.

TERMS:

•The Renter will indemnify and hold harmless Relics, its agents and employees against direct damages due to personal injury, death, or damage to or loss of property arising from the Renter’s negligence or gross negligence in its use of the areas and/or facilities rented under this contract.

•Relics will indemnify and hold harmless the Renter, its agents, its employees, and/or its guests against direct damages due to personal injury, death, or damage to or loss of property arising from Relics’ negligence or gross negligence.

•Any agreements between Relics’ staff and Renter must be in writing. Verbal agreements will not be honored.

•The Renter shall be responsible for any damage to the rentals, facility or equipment occurring during the hours contracted for in this agreement if Relics shows by clear and convincing evidence that such damage is due to the fault of the Renter or their guests. The Renter agrees to compensate Relics for direct damage according to an evaluation provided by Relics. The cost of damage repairs to rentals and replacement of missing rentals from the Renter or Renter’s guests will be determined by Relics and billed to the Renter’s credit card on file post-session for each item proven to be compromised by the Renter.

PAYMENT TERMS:

•All payments are non-refundable.

•Up-to-date credit card info is required on file at all times for incidentals.

•All sessions require a full payment at time of reservation. Unless paid at time of reservation, any add-ons will be applied to the Renter’s final balance. Once the non-refundable payment is received, the session will be considered definite. Payment of any remaining balance will be due 72 hours prior to the session date. Any other charges will be billed after the session date. Failure to make timely required payments may result in cancellation of the session and forfeiture of all monies paid.

CANCELLATION TERMS:

•Cancellation of the session less than two hours from start of session by the Renter will result in forfeiture of all fees and monies paid. All cancellations must be made in writing to Relics. Relics reserves the right to cancel a session if the facilities are, in sole judgement of an authorized Relics staffperson, rendered unsuitable for the session due to fire or other calamity, act of God, labor dispute, notice of violations by any city, county, or other government agency, or any other occurrences beyond the control of Relics. In the event of such cancellation, the Renter will not be liable for any remaining balances owed for canceled programs, nor will Relics have any further liability or obligations with regards to said canceled sessions. Should such action be deemed necessary, the Renter shall have the option of rescheduling the session for a suitable alternative time.

•FOR MEMBERS: we reserve the right to cancel new membership submissions and charge the credit card on file for the remaining non-member rate difference of any Relics Works member sessions should they not meet membership qualifications (i.e. must be a professional and/or must be a professional photographer and/or professional event industry creative (i.e. planner/designer, food/beverage provider, florist, venue coordinator, dj/sound/lighting/band provider, rental provider, baker, production provider, MUAH artist, bridal stylist, photographer/videographer, stationer/calligrapher, etc)) for the biannual Relics Works membership.

HOUSE RULES:

•The space must be left as it was found. Otherwise, the cost of damage repairs and replacement of missing items will be determined by Relics and billed to the credit card on file.

•Any items brought in must be removed from the premises upon exiting.

•Any perishables or rubbish must be either removed from the premises or discarded into supplied trash bins before departure.

•Any additional time required by Relics staff to straighten & clean up after you will be billed at DOUBLE the hourly rental rate.

•Advanced reservations recommended to guarantee any available meeting room or private office spaces.

•Advanced reservations also includes access to all accessible Relics Works shared spaces at time of session.

•COI required at time of booking.

•Available for legal business purposes only and not for private use.

•No minors, alcoholic beverages, smoking, or vaping allowed inside premises.

•The conduct of guests is the Renter’s responsibility. Relics’ staff reserves the right to ask anyone to leave on the grounds of disorderly conduct, intoxication or overstaying their contracted time.